AI policy
Artificial intelligence (AI) usage poses a challenge to ethical academic editorial management. In its commitment to academic integrity, transparency, responsibility, and good editorial practices, Digital Ciencia@UAQRO sets out the following AI usage criteria for all actors involved in the editorial management. These guidelines are effective as of July 2026.
AI is defined here as “a computer’s or computer-controlled robot’s ability to execute tasks typically associated to intelligent beings.” In turn, generative AI is understood as that which “executes tasks typically associated to intelligent beings through generative modeling and deep learning in order to produce or generate content from existing media (graphics, text, audio, video), statistical modeling, and language based on probabilities and algorithms” (OECD, 2023; OMPI, 2020; Zielinski et al., 2023, as cited in Penabad et al., 2024, pp. 8-9). AI tools cannot be awarded authorship due to their lack of moral, legal, or ethical accountability (Penabad-Camacho et al., 2024). Therefore, AI usage acceptance in the journal is strictly limited to copyediting tasks, which excludes text generation, data analysis, and any other type of automatically generated content.
AI guidelines for authors
Accepted AI usage in submitted works is limited to copyediting tasks under close author supervision. Authors must not use AI to analyze data, write, or create content.
Upon submission, authors must disclose any AI usage. They must also acknowledge that they comprehend and agree to adhere to this policy. Failure to comply will result in the rejection of the submitted work, as well as a three-year ban from further submissions.
Authors must disclose any AI usage on a note at the end of the body text, specifying the tool’s name, version and model, dates, prompts, and URL, as follows:
AI disclosure
In the course of this work, on July 1, 2026, authors used Claude 3.5 Sonnet (large language model) for text editing with the prompt: “Edit the text to fix repetitions, punctation and spelling mistakes,” and the following URL: https://claude.ai/chat/
AI guidelines for reviewers
AI usage must be avoided in the review process. Reviewers must personally read and validate works to guarantee an ethical and proper verdict.
During the process, reviewers may use software to detect similarities or AI generated content, provided texts are not incorporated to databases, or fed to AI training tools.
AI guidelines in editorial processes
Digital Ciencia@UAQRO guarantees that editorial managers, Editorial Board, and International Scientific Board members will conduct AI-free editorial processes, and are competent and capable of ethical decision-making to uphold academic integrity. Likewise, they have an obligation to continue learning and stay updated in the face of the innovative and changing nature of AI tools (Penabad-Camacho et al., 2024). Finally, in adherence to transparency, editors will ensure AI usage is properly disclosed by authors.
References
Organization for Economic Co-operation and Development (OECD). (2024). Recommendation of the Council on Artificial Intelligence, OECD/LEGAL/0449. https://legalinstruments.oecd.org/en/instruments/OECD-LEGAL-0449
Organización Mundial de la Propiedad Intelectual (OMPI). (2020). Diálogo de la OMPI sobre propiedad intelectual (PI) e inteligencia artificial (IA): segunda sesión. https://www.wipo.int/meetings/es/details.jsp?meeting_id=55309
Penabad-Camacho, L., Morera-Castro, M., & Penabad-Camacho, M.A. (2024). Guide for the use and reporting of artificial intelligence in scientific-academic journals. Revista Electrónica Educare, 28(S), 1-41. https://doi.org/10.15359/ree.28-S.19830
Zielinski, C., Winker, M.A., Aggarwal, R., Ferris, L.E., Heinemann, M., Lapeña, J.F., Pai, S.A., Ing, E., Citrome, L., Alam, M., Voight, M., & Habibzadeh, F. (31 may 2023). Chatbots, generative AI, and scholarly manuscripts. WAME recommendations on chatbots and generative artificial intelligence in relation to scholarly publications. WAME. https://www.wame.org/page2.php?id=106